Administrative assistant - Salary and Career
Agents, assistants and administrative assistants

Administrative assistant - Career description, activities, functions and salary

They perform support services in the areas of human resources, administration, finance and logistics, assist suppliers and customers, providing and receiving information about products and services, dealing with various documents, complying with all the necessary procedures related to them. They work in the granting of microcredit to micro-entrepreneurs, serving clients in the field and in the branches, prospecting clients in the communities.

How much does an Administrative assistant earn

A Administrative assistant earns between $858 and $3.814 per month, with an average monthly salary of $1.709 and a median salary of $1.500 according to an salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 1.073.894 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Administrative assistant

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 1.709 20.504 427 9
1º Quartile 858 10.299 215 4
Median Salary 1.500 18.000 375 8
3º Quartile 2.909 34.904 727 15
Higher Salary 3.814 45.767 953 19

Professional job categories

  • Administrative services workers
    • officers
      • general clerks, agents, assistants and administrative assistants
        • agents, assistants and administrative assistants

Related Positions:

Main workplaces

Agents, assistants and administrative assistants they work in the most varied branches of public or private activities. They are employed with a formal contract and are organized as a team, with occasional supervision. The work environment is closed and the hours are daytime. The category of assistants was extinguished in public bodies and their functions are performed by administrative assistants. In the case of the private area, the category of assistants and assistants seems to be in the process of being extinguished and their functions are being incorporated by assistants or interns. Microcredit agents work with communities, in open environments.

What does it take to work in the field of Agents, assistants and administrative assistants

To access the occupations of this occupational family, a complete high school education is required, one to two years of professional experience and, for some occupations, a basic qualification course.

Functions and activities of Administrative assistant

Agents, assistants and administrative assistants must:

  • prepare reports, forms and sheets;
  • prospecting clients;
  • fill documents;
  • follow up administrative processes;
  • run support routines in the human resources area;
  • handle documents;
  • provide logistical support;
  • monitor administrative proceedings;
  • monitor project performance;
  • service customers and/or suppliers;
  • prospect customers;
  • fill in documents;
  • prospecting customers;
  • monitor venture performance;
  • serving customers and/or suppliers;
  • demonstrate personal skills;
  • serve customers and/or suppliers;
  • execute support routines in the human resources area;
  • run support routines in human resources area;
  • track administrative processes;
  • process documents;
  • treat documents;
  • prepare reports, forms and spreadsheets;
  • monitor administrative processes;

  • Activities

    • organize meetings;
    • fill in personnel movement form;
    • check economic and financial indexes;
    • check credit allocation;
    • control office material;
    • follow up notifications of non-compliance;
    • demonstrate initiative;
    • sieve documents;
    • collect signatures;
    • enter texts and spreadsheets;
    • provide company information;
    • organize the sector;
    • delivering informative lectures;
    • identify the profile of customers and/or suppliers;
    • receive documents;
    • identify irregularities in documents;
    • demonstrate flexibility;
    • perform recruitment and selection procedures;
    • provide return of out of specification material;
    • check calculations;
    • demonstrate creativity;
    • update employee data;
    • register customer complaints;
    • register claim notices;
    • check documents;
    • renegotiate debt;
    • request payments;
    • monitor order progress;
    • empower customers;
    • check requested material;
    • prepare spreadsheets;
    • request copies of documents;
    • adjust contracts;
    • take copies of documents;
    • search prices;
    • making a socio-economic survey of the customer;
    • collect overdue installments;
    • perform accountability;
    • enter accounting entries notes;
    • request documents;
    • organize events;
    • demonstrate ease of communication;
    • analyze the economic and financial feasibility of the enterprise;
    • issue notifications;
    • request travel resources;
    • control employee attendance;
    • write minutes;
    • archive documents;
    • control shipment of pouches and receipts;
    • collect data;
    • request the negative of cpf (spc, serasa, etc.);
    • note property transfers;
    • demonstrate empathy;
    • record incoming and outgoing documents;
    • request delivery of documents;
    • update information;
    • check data and dates;
    • dispatch letters and memos;
    • prepare correspondence;
    • participate in the credit committee;
    • forward internal protocols;
    • control execution of general services (cleaning, transport, surveillance);
    • perform calculations;
    • demonstrate language adaptability;
    • check invoices, payment invoices and slips;
    • demonstrate self-control;
    • assist in personnel evaluation;
    • visit community (commerce, services, homes);
    • update records;
    • perform preventive collection;
    • fill in forms and/or records;
    • issue invitation letters in purchasing and service processes;
    • receive customers and/or suppliers;
    • provide information about products and services;
    • protocol documents;
    • convey credibility;
    • schedule events;
    • identify the nature of customer requests;
    • enter text and spreadsheets;
    • visit bodies and institutions;
    • define credit conditions (amount, term, guarantee);
    • conduct meetings with customers (proposal, concession, collection);
    • assist in the preparation of the payroll;
    • intermediate contacts;
    • control the dispatch of pouches and receipts;
    • collect personal references;
    • demonstrate persistence;
    • work as a team;
    • check economic and financial indices;
    • give operational support for the preparation of technical manuals;
    • find documents;
    • propose credit renewal;
    • request materials;
    • request the purchase of materials;
    • guide management procedures;
    • overcoming adverse situations;
    • prepare minutes;
    • assist in the organization of internal events;
    • survey the need for material;
    • control mailing and receipts;
    • demonstrate organizational skills;
    • check the veracity of information collected in the field;
    • disclosure of microcredit program;
    • establishing a visit itinerary;
    • identify partners in the community;
    • register deaths, marriages and births;
    • contact prospective customers (telemarketing);
    • perform cadastral research;
    • mapping area of operation;
    • organize gift delivery;
    • confer assets given in guarantee;
    • distribute office material;
    • monitor organization charts, flowcharts and schedules;
    • control the execution of general services (cleaning, transport, surveillance);
    • issue certificates and policies;
    • communicate permission to enter visitors;
    • write deeds of purchase and sale;
    • give administrative support to the training area;
    • sort documents;
    • format documents;
    • find administrative processes;
    • clarify doubts;
    • fill in endorsement proposals and insurance renewals in general;
    • distribute documents;
    • empower personnel;
    • demonstrate negotiation skills;
    • demonstrate observation skills;
    • execute personnel admission routines;
    • control receipt and distribution of benefits (transportation vouchers, etc. );
    • scan documents;
    • convalidate publication of acts;
    • advise employees about rights and duties;
    • submit opinions;
    • request registration information;
    • update planning data;
    • create organizational charts, flowcharts and schedules;
    • assist in personnel control (leave, vacation, hours extras...);
    • check established deadlines;
    • execute personnel dismissal routines;
    • building lists of potential customers;

    Sectors that hire Administrative assistant the most in the job market

    • temporary labor lease
    • combined office and administrative support services
    • road transport of cargo, except dangerous goods and removals, intercity, interstate and international
    • hospital care activities
    • activities of associations for the defense of social rights
    • accounting activities
    • building construction
    • welfare services without accommodation
    • cleaning in buildings and households
    • supply and management of human resources for third parties

    Featured Professions: