Bilingual administrative assistant - Salary and Career
Executive Secretaries

Bilingual administrative assistant - Career description, activities, functions and salary

They advise executives in the performance of their duties, assisting people (external and internal customers), managing information, preparing documents, controlling physical and electronic correspondence, providing services in foreign languages, organizing events and trips, supervising work teams, managing supplies, filing physical and electronic documents assisting in the execution of your administrative tasks and in meetings.

How much does an Bilingual administrative assistant earn

A Bilingual administrative assistant earns between $1.137 and $8.689 per month, with an average monthly salary of $2.871 and a median salary of $1.612 according to an salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 2.316 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Bilingual administrative assistant

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 2.871 34.451 718 14
1º Quartile 1.137 13.639 284 5
Median Salary 1.612 19.345 403 8
3º Quartile 6.626 79.515 1.657 31
Higher Salary 8.689 104.262 2.172 41

Professional job categories

  • Science and arts professionals
    • professionals of the social sciences and humanities
      • organization and business administration professionals
        • executive secretaries

Related Positions:

Main workplaces

Executive Secretaries they work in the most varied economic activities of industry, commerce and services, in addition to public administration, as employees with a formal contract, statutory employees, or self-employed, under occasional supervision. They work individually or in teams, indoors and during daytime hours. They can remain in uncomfortable positions for long periods. They advise managers, serving more than one director or one area. Bilingual-trilingual secretaries perform the same activities as executive secretaries and differ in activities that require fluency in a foreign language.

What does it take to work in the field of Executive Secretaries

The exercise of these occupations requires a degree in secretarial work at the baccalaureate or technology level. Functional registration with the MTE is mandatory. For bilingual and trilingual secretaries, fluency in two or three foreign languages is essential. The full development of activities occurs after two or three years of experience.

Functions and activities of Bilingual administrative assistant

Executive Secretaries must:

  • supervise work teams;
  • serve people (external and internal customer);
  • provide services in foreign language;
  • archive physical and electronic documents;
  • develop documents;
  • organize events and travel;
  • providing services in foreign language;
  • providing foreign language services;
  • serving people (external and internal customer);
  • answering people (external and internal customer);
  • control physical and electronic correspondence;
  • manage information;
  • elaborate documents;
  • advisor executive(s) / area(s);
  • manage supplies;
  • provide foreign language services;
  • advise executive(s) / area(s);
  • organizing events and travel;
  • service people (external and internal customer);
  • prepare documents;
  • demonstrate personal skills;
  • service people (external and internal customer);
  • provide services in foreign language;
  • serve people (external and internal customer);

  • Activities

    • establish team assignments;
    • send correspondence;
    • take dictations;
    • adapt to change;
    • control deadlines;
    • play documents;
    • search location;
    • monitor team work;
    • translate documents;
    • request funds;
    • work as a team;
    • hire exhibitors and speakers;
    • empower team;
    • elaborate minutes;
    • annotate information;
    • providing equipment, materials and support services;
    • prepare presentations;
    • forward phone calls;
    • set hours;
    • elaborate database;
    • elaborate spreadsheets and graphs;
    • search information and data;
    • forward certificates;
    • forward people;
    • use the temporality table;
    • schedule team activities;
    • disclose information;
    • charge actions;
    • reserve room/location;
    • receive people;
    • overcoming adverse situations;
    • control pouch;
    • accompany executive(s) in event(s) and travel;
    • receive correspondence;
    • taking notes;
    • establish a schedule of activities;
    • cancel appointments;
    • manage pending issues;
    • sort documents;
    • play documents;
    • arrange tickets, accommodation and local transport;
    • authorize entry/stay of visitors and third parties;
    • charge reports;
    • register documents;
    • filter phone calls;
    • make clippings;
    • prepare presentations;
    • sign school documents;
    • track processes;
    • quote prices;
    • make appointments;
    • supporting expatriates;
    • transcribe texts;
    • demonstrate initiative;
    • sign school documents;
    • translate documents;
    • provide information;
    • adapt to change;
    • choose menu;
    • hire third-party services;
    • fulfill orders and requests;
    • provide legal documentation for the executive (passport, visas);
    • elaborate attendance list;
    • elaborate invitations and summons;
    • manage stress;
    • keep the database up to date;
    • quote prices;
    • dispatch with the executive(s) ;
    • adapt storage space;
    • clippings;
    • format documents;
    • review translations;
    • support meetings;
    • evaluate the team;
    • consult professionals from other areas;
    • work as a team;
    • write documents;
    • guide people;
    • elaborate accountability;
    • survey material requirements;
    • send invitation or summons;
    • manage files;
    • charge responses;
    • demonstrate proactivity;
    • manage the executive's agenda(s) ;
    • sort documents;
    • confirm attendance;
    • demonstrate dynamism;
    • enter documents;
    • monitor entry and exit times;
    • provide interpreter service;
    • collect signature;
    • order material;
    • providing special service to authorities and differentiated customers;
    • checklist;
    • demonstrate leadership spirit;
    • monitor contracts and warranties;
    • direct information;
    • archive correspondence;
    • show patience;
    • demonstrate discretion;
    • develop attendance list;
    • sieve correspondence;
    • work under pressure;
    • support expatriates;
    • select personnel;
    • identify the nature of the document;
    • register correspondence;
    • elaborate evaluation form;
    • control schedules;
    • read documents;
    • make phone calls;
    • support during the event;
    • prioritize appointments and phone calls;
    • formulate purchase orders;
    • update files;
    • forward documents;
    • create attendance list;
    • demonstrate rhetorical skills;
    • purchase material, equipment and furniture;
    • synthesize texts in a foreign language;
    • transmit messages;
    • type documents;
    • manage conflicts;
    • secretariat meetings;
    • protocol correspondence;
    • demonstrate communication skills;
    • determine file format (floppy, microfilm);
    • check material;
    • transmit fax;
    • demonstrate a sense of organization;
    • secretariat of meetings;
    • answering phone calls;
    • provide special service to authorities and differentiated customers;
    • demonstrate sensitivity;
    • prepare room/location;
    • demonstrate proactiveness;
    • writing documents in a foreign language;
    • create reports;
    • identify the subject;
    • show patience;
    • ciceronar visits;
    • elaborate school documentation;

    Sectors that hire Bilingual administrative assistant the most in the job market

    • temporary labor lease
    • combined office and administrative support services
    • attorney services
    • dental activity with resources for performing surgical procedures
    • cleaning in buildings and households
    • outpatient medical activity restricted to consultations
    • elementary school
    • accounting activities
    • activities of associations for the defense of social rights
    • business management consulting activities

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