Executive Secretary - Salary and Career
Executive Secretaries

Executive Secretary - Career description, activities, functions and salary

They advise executives in the performance of their duties, assisting people (external and internal customers), managing information, preparing documents, controlling physical and electronic correspondence, providing services in foreign languages, organizing events and trips, supervising work teams, managing supplies, filing physical and electronic documents assisting in the execution of your administrative tasks and in meetings.

How much does an Executive Secretary earn

A Executive Secretary earns between $1.126 and $6.351 per month, with an average monthly salary of $2.217 and a median salary of $1.400 according to an Averwage.com salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 53.758 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Executive Secretary

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 2.217 26.608 554 10
1º Quartile 1.126 13.513 282 5
Median Salary 1.400 16.800 350 7
3º Quartile 4.844 58.122 1.211 23
Higher Salary 6.351 76.212 1.588 30

Professional job categories

  • Science and arts professionals
    • professionals of the social sciences and humanities
      • organization and business administration professionals
        • executive secretaries

Related Positions:

Main workplaces

Executive Secretaries they work in the most varied economic activities of industry, commerce and services, in addition to public administration, as employees with a formal contract, statutory employees, or self-employed, under occasional supervision. They work individually or in teams, indoors and during daytime hours. They can remain in uncomfortable positions for long periods. They advise managers, serving more than one director or one area. Bilingual-trilingual secretaries perform the same activities as executive secretaries and differ in activities that require fluency in a foreign language.

What does it take to work in the field of Executive Secretaries

The exercise of these occupations requires a degree in secretarial work at the baccalaureate or technology level. Functional registration with the MTE is mandatory. For bilingual and trilingual secretaries, fluency in two or three foreign languages is essential. The full development of activities occurs after two or three years of experience.

Functions and activities of Executive Secretary

Executive Secretaries must:

  • provide foreign language services;
  • supervise work teams;
  • serving people (external and internal customer);
  • advise executive(s) / area(s);
  • providing foreign language services;
  • provide services in foreign language;
  • develop documents;
  • demonstrate personal skills;
  • service people (external and internal customer);
  • serve people (external and internal customer);
  • serve people (external and internal customer);
  • organize events and travel;
  • control physical and electronic correspondence;
  • archive physical and electronic documents;
  • manage supplies;
  • advisor executive(s) / area(s);
  • manage information;
  • organizing events and travel;
  • prepare documents;
  • answering people (external and internal customer);
  • providing services in foreign language;
  • provide services in foreign language;
  • service people (external and internal customer);
  • elaborate documents;

  • Activities

    • translate documents;
    • search information and data;
    • check material;
    • transmit fax;
    • identify the nature of the document;
    • read documents;
    • make phone calls;
    • provide special service to authorities and differentiated customers;
    • archive correspondence;
    • manage the executive's agenda(s) ;
    • sign school documents;
    • authorize entry/stay of visitors and third parties;
    • prioritize appointments and phone calls;
    • work under pressure;
    • protocol correspondence;
    • collect signature;
    • charge reports;
    • checklist;
    • filter phone calls;
    • forward people;
    • provide interpreter service;
    • transmit messages;
    • set hours;
    • select personnel;
    • writing documents in a foreign language;
    • elaborate evaluation form;
    • answering phone calls;
    • accompany executive(s) in event(s) and travel;
    • work as a team;
    • sort documents;
    • demonstrate communication skills;
    • disclose information;
    • fulfill orders and requests;
    • demonstrate sensitivity;
    • keep the database up to date;
    • create reports;
    • write documents;
    • support meetings;
    • elaborate school documentation;
    • transcribe texts;
    • demonstrate dynamism;
    • track processes;
    • demonstrate proactiveness;
    • sort documents;
    • receive correspondence;
    • manage files;
    • send invitation or summons;
    • support expatriates;
    • providing special service to authorities and differentiated customers;
    • control schedules;
    • control deadlines;
    • demonstrate leadership spirit;
    • make appointments;
    • update files;
    • taking notes;
    • providing equipment, materials and support services;
    • elaborate attendance list;
    • charge responses;
    • cancel appointments;
    • manage conflicts;
    • format documents;
    • send correspondence;
    • support during the event;
    • purchase material, equipment and furniture;
    • elaborate invitations and summons;
    • hire third-party services;
    • demonstrate proactivity;
    • clippings;
    • register correspondence;
    • dispatch with the executive(s) ;
    • show patience;
    • elaborate accountability;
    • adapt to change;
    • guide people;
    • adapt storage space;
    • demonstrate initiative;
    • review translations;
    • supporting expatriates;
    • sieve correspondence;
    • order material;
    • enter documents;
    • overcoming adverse situations;
    • confirm attendance;
    • secretariat meetings;
    • prepare presentations;
    • monitor entry and exit times;
    • elaborate minutes;
    • monitor contracts and warranties;
    • forward certificates;
    • manage stress;
    • synthesize texts in a foreign language;
    • request funds;
    • direct information;
    • take dictations;
    • survey material requirements;
    • hire exhibitors and speakers;
    • annotate information;
    • translate documents;
    • establish team assignments;
    • monitor team work;
    • secretariat of meetings;
    • ciceronar visits;
    • prepare presentations;
    • use the temporality table;
    • play documents;
    • elaborate database;
    • elaborate spreadsheets and graphs;
    • identify the subject;
    • reserve room/location;
    • quote prices;
    • search location;
    • type documents;
    • control pouch;
    • play documents;
    • establish a schedule of activities;
    • arrange tickets, accommodation and local transport;
    • make clippings;
    • demonstrate a sense of organization;
    • evaluate the team;
    • work as a team;
    • determine file format (floppy, microfilm);
    • adapt to change;
    • create attendance list;
    • manage pending issues;
    • formulate purchase orders;
    • forward phone calls;
    • receive people;
    • provide legal documentation for the executive (passport, visas);
    • choose menu;
    • empower team;
    • charge actions;
    • schedule team activities;
    • forward documents;
    • show patience;
    • consult professionals from other areas;
    • sign school documents;
    • demonstrate rhetorical skills;
    • quote prices;
    • develop attendance list;
    • provide information;
    • demonstrate discretion;
    • register documents;
    • prepare room/location;

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