Office assistant - Salary and Career
Agents, assistants and administrative assistants

Office assistant - Career description, activities, functions and salary

They perform support services in the areas of human resources, administration, finance and logistics, assist suppliers and customers, providing and receiving information about products and services, dealing with various documents, complying with all the necessary procedures related to them. They work in the granting of microcredit to micro-entrepreneurs, serving clients in the field and in the branches, prospecting clients in the communities.

How much does an Office assistant earn

A Office assistant earns between $858 and $3.814 per month, with an average monthly salary of $1.709 and a median salary of $1.500 according to an salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 1.073.894 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Office assistant

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 1.709 20.504 427 9
1º Quartile 858 10.299 215 4
Median Salary 1.500 18.000 375 8
3º Quartile 2.909 34.904 727 15
Higher Salary 3.814 45.767 953 19

Professional job categories

  • Administrative services workers
    • officers
      • general clerks, agents, assistants and administrative assistants
        • agents, assistants and administrative assistants

Related Positions:

Main workplaces

Agents, assistants and administrative assistants they work in the most varied branches of public or private activities. They are employed with a formal contract and are organized as a team, with occasional supervision. The work environment is closed and the hours are daytime. The category of assistants was extinguished in public bodies and their functions are performed by administrative assistants. In the case of the private area, the category of assistants and assistants seems to be in the process of being extinguished and their functions are being incorporated by assistants or interns. Microcredit agents work with communities, in open environments.

What does it take to work in the field of Agents, assistants and administrative assistants

To access the occupations of this occupational family, a complete high school education is required, one to two years of professional experience and, for some occupations, a basic qualification course.

Functions and activities of Office assistant

Agents, assistants and administrative assistants must:

  • execute support routines in the human resources area;
  • serving customers and/or suppliers;
  • treat documents;
  • prospect customers;
  • prepare reports, forms and sheets;
  • prospecting customers;
  • fill in documents;
  • prepare reports, forms and spreadsheets;
  • prospecting clients;
  • fill documents;
  • process documents;
  • service customers and/or suppliers;
  • monitor administrative proceedings;
  • serve customers and/or suppliers;
  • handle documents;
  • run support routines in the human resources area;
  • monitor venture performance;
  • provide logistical support;
  • monitor project performance;
  • monitor administrative processes;
  • follow up administrative processes;
  • run support routines in human resources area;
  • demonstrate personal skills;
  • track administrative processes;

  • Activities

    • demonstrate negotiation skills;
    • sort documents;
    • perform calculations;
    • collect signatures;
    • write deeds of purchase and sale;
    • write minutes;
    • create organizational charts, flowcharts and schedules;
    • monitor order progress;
    • establishing a visit itinerary;
    • overcoming adverse situations;
    • perform preventive collection;
    • advise employees about rights and duties;
    • give administrative support to the training area;
    • identify the profile of customers and/or suppliers;
    • delivering informative lectures;
    • perform cadastral research;
    • demonstrate language adaptability;
    • perform recruitment and selection procedures;
    • follow up notifications of non-compliance;
    • visit bodies and institutions;
    • organize meetings;
    • demonstrate creativity;
    • check economic and financial indexes;
    • request payments;
    • disclosure of microcredit program;
    • prepare correspondence;
    • request delivery of documents;
    • check requested material;
    • monitor organization charts, flowcharts and schedules;
    • visit community (commerce, services, homes);
    • organize the sector;
    • request materials;
    • submit opinions;
    • request copies of documents;
    • mapping area of operation;
    • execute personnel admission routines;
    • request documents;
    • request the purchase of materials;
    • check documents;
    • clarify doubts;
    • enter texts and spreadsheets;
    • assist in the organization of internal events;
    • assist in the preparation of the payroll;
    • record incoming and outgoing documents;
    • demonstrate organizational skills;
    • control the dispatch of pouches and receipts;
    • receive documents;
    • provide company information;
    • communicate permission to enter visitors;
    • issue certificates and policies;
    • convey credibility;
    • identify irregularities in documents;
    • confer assets given in guarantee;
    • take copies of documents;
    • control employee attendance;
    • check established deadlines;
    • distribute office material;
    • control receipt and distribution of benefits (transportation vouchers, etc. );
    • control shipment of pouches and receipts;
    • control the execution of general services (cleaning, transport, surveillance);
    • format documents;
    • control execution of general services (cleaning, transport, surveillance);
    • enter accounting entries notes;
    • give operational support for the preparation of technical manuals;
    • fill in personnel movement form;
    • propose credit renewal;
    • collect personal references;
    • participate in the credit committee;
    • adjust contracts;
    • forward internal protocols;
    • guide management procedures;
    • perform accountability;
    • check economic and financial indices;
    • contact prospective customers (telemarketing);
    • demonstrate flexibility;
    • demonstrate empathy;
    • define credit conditions (amount, term, guarantee);
    • control office material;
    • check the veracity of information collected in the field;
    • request registration information;
    • dispatch letters and memos;
    • request the negative of cpf (spc, serasa, etc.);
    • organize events;
    • note property transfers;
    • schedule events;
    • renegotiate debt;
    • update information;
    • fill in endorsement proposals and insurance renewals in general;
    • update records;
    • update planning data;
    • demonstrate persistence;
    • collect overdue installments;
    • fill in forms and/or records;
    • prepare spreadsheets;
    • empower personnel;
    • distribute documents;
    • issue invitation letters in purchasing and service processes;
    • execute personnel dismissal routines;
    • analyze the economic and financial feasibility of the enterprise;
    • register claim notices;
    • assist in personnel evaluation;
    • demonstrate self-control;
    • register customer complaints;
    • find documents;
    • intermediate contacts;
    • issue notifications;
    • check credit allocation;
    • archive documents;
    • making a socio-economic survey of the customer;
    • identify partners in the community;
    • empower customers;
    • assist in personnel control (leave, vacation, hours extras...);
    • search prices;
    • conduct meetings with customers (proposal, concession, collection);
    • provide information about products and services;
    • demonstrate observation skills;
    • demonstrate ease of communication;
    • scan documents;
    • receive customers and/or suppliers;
    • provide return of out of specification material;
    • enter text and spreadsheets;
    • check data and dates;
    • work as a team;
    • control mailing and receipts;
    • prepare minutes;
    • check calculations;
    • find administrative processes;
    • sieve documents;
    • convalidate publication of acts;
    • register deaths, marriages and births;
    • organize gift delivery;
    • identify the nature of customer requests;
    • protocol documents;
    • update employee data;
    • check invoices, payment invoices and slips;
    • building lists of potential customers;
    • request travel resources;
    • demonstrate initiative;
    • collect data;
    • survey the need for material;

    Sectors that hire Office assistant the most in the job market

    • temporary labor lease
    • combined office and administrative support services
    • road transport of cargo, except dangerous goods and removals, intercity, interstate and international
    • hospital care activities
    • activities of associations for the defense of social rights
    • accounting activities
    • building construction
    • welfare services without accommodation
    • cleaning in buildings and households
    • supply and management of human resources for third parties

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