Office assistant - Salary and Career
Administrative Supervisors

Office assistant - Career description, activities, functions and salary

They supervise administrative routines in public and private institutions, directly leading a team of clerks, administrative assistants, office secretaries, office machine operators and ushers. They coordinate general services of pouches, messengers, transport, notary, cleaning, outsourced, maintenance of equipment, furniture, facilities, etc., manage human resources, assets and consumables, organize documents and correspondence, manage staff. They can maintain financial routines, controlling fixed fund (small cash), funds, accounts payable, cash flow and bank account, issuing and checking invoices and receipts, rendering accounts and collecting taxes.

How much does an Office assistant earn

A Office assistant earns between $1.408 and $9.079 per month, with an average monthly salary of $3.305 and a median salary of $2.350 according to an salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 144.917 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Office assistant

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 3.305 39.662 826 16
1º Quartile 1.408 16.894 352 7
Median Salary 2.350 28.200 588 11
3º Quartile 6.924 83.092 1.731 33
Higher Salary 9.079 108.953 2.270 43

Professional job categories

  • Administrative services workers
    • officers
      • administrative services supervisors (except customer service)
        • administrative supervisors

Related Positions:

Main workplaces

Administrative Supervisors these workers work in the most diverse areas of public or private companies. They are CLT or statutory employees. They work as a team, with occasional supervision, indoors and during the day. Eventually, they work in uncomfortable positions for long periods.

What does it take to work in the field of Administrative Supervisors

To enter this occupation, a complete high school education and three to four years of professional experience in administrative work are required.

Functions and activities of Office assistant

Administrative Supervisors must:

  • supervise administrative routines;
  • organize documents and correspondence;
  • maintain financial routines;
  • demonstrate personal skills;
  • communicate;
  • coordinate general services;
  • manage assets and consumables;
  • manage staff;
  • manage team;

  • Activities

    • mastering legislation;
    • write contracts;
    • select personnel;
    • delegate functions;
    • coordinate outsourced services;
    • demonstrate honesty;
    • purchase assets;
    • request payment authorization;
    • organize files;
    • supervise property security service;
    • forward documents and correspondence;
    • register documents and correspondence;
    • control bank account;
    • check stock of consumables;
    • accountability;
    • overcoming adverse situations;
    • work as a team;
    • buy consumables and supplies;
    • prepare trial balance;
    • reconcile accounts;
    • create documents;
    • coordinate mail service;
    • control cash flow;
    • demonstrate organization;
    • demonstrate leadership;
    • settle advance accounts;
    • control fixed fund (small cash);
    • analyze the functioning of administrative routines;
    • guide compliance with rules and work orders;
    • disclose information;
    • select suppliers;
    • coordinate maintenance services for machinery, equipment, furniture and installations;
    • request the purchase of consumables;
    • relocate personnel;
    • sort documents and correspondence;
    • check consumables;
    • check invoices;
    • manage work safety;
    • request staff;
    • control accounts receivable;
    • coordinate notary service;
    • distribute services;
    • receive documents and correspondence;
    • check documents and correspondence;
    • control accounts payable;
    • supervise schedules;
    • demonstrate verbal and written fluency;
    • operate computer resources;
    • clarify doubts;
    • analyze documents and correspondence;
    • evaluate team performance;
    • set work schedule;
    • issue invoices and receipts;
    • search prices;
    • inspect property;
    • teach processes;
    • triage information;
    • collect taxes;
    • manage benefits;
    • demonstrate responsibility;
    • refund expenses;
    • guide the execution of administrative routines;
    • distribute consumables;
    • report;
    • train team;
    • propose measures to simplify and improve administrative routines;
    • prepare announcements;
    • demonstrate initiative;
    • fill in forms;
    • create administrative routines;
    • control telephone calls;
    • coordinate messenger service;
    • demonstrate discernment;
    • coordinate cleaning service;
    • intermediate teams;
    • manage work schedule;
    • implement administrative routines;
    • demonstrate flexibility;
    • check work frequency;
    • coordinate transport service;
    • coordinate photocopy service;
    • store consumables;
    • control funds;
    • elaborate correspondence;

    Sectors that hire Office assistant the most in the job market

    • cleaning in buildings and households
    • temporary labor lease
    • combined office and administrative support services
    • supply and management of human resources for third parties
    • activities of associations for the defense of social rights
    • road transport of cargo, except dangerous goods and removals, intercity, interstate and international
    • hospital care activities
    • combined building support services
    • accounting activities
    • other service activities provided mainly to companies

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