Secretarial technologist - Salary and Career
Executive Secretaries

Secretarial technologist - Career description, activities, functions and salary

They advise executives in the performance of their duties, assisting people (external and internal customers), managing information, preparing documents, controlling physical and electronic correspondence, providing services in foreign languages, organizing events and trips, supervising work teams, managing supplies, filing physical and electronic documents assisting in the execution of your administrative tasks and in meetings.

How much does an Secretarial technologist earn

A Secretarial technologist earns between $1.126 and $6.351 per month, with an average monthly salary of $2.217 and a median salary of $1.400 according to an salary survey along with to data of professionals hired and fired by companies in the labor market.

Our research is based on the salaries of 53.758 professionals hired and dismissed by the period from 06/2021 to 05/2022 (last year).

Salary ranges for the Secretarial technologist

Monthly Salary Annual Salary Salary Per Week Hourly Salary
Average wage 2.217 26.608 554 10
1º Quartile 1.126 13.513 282 5
Median Salary 1.400 16.800 350 7
3º Quartile 4.844 58.122 1.211 23
Higher Salary 6.351 76.212 1.588 30

Professional job categories

  • Science and arts professionals
    • professionals of the social sciences and humanities
      • organization and business administration professionals
        • executive secretaries

Related Positions:

Main workplaces

Executive Secretaries they work in the most varied economic activities of industry, commerce and services, in addition to public administration, as employees with a formal contract, statutory employees, or self-employed, under occasional supervision. They work individually or in teams, indoors and during daytime hours. They can remain in uncomfortable positions for long periods. They advise managers, serving more than one director or one area. Bilingual-trilingual secretaries perform the same activities as executive secretaries and differ in activities that require fluency in a foreign language.

What does it take to work in the field of Executive Secretaries

The exercise of these occupations requires a degree in secretarial work at the baccalaureate or technology level. Functional registration with the MTE is mandatory. For bilingual and trilingual secretaries, fluency in two or three foreign languages is essential. The full development of activities occurs after two or three years of experience.

Functions and activities of Secretarial technologist

Executive Secretaries must:

  • provide foreign language services;
  • advisor executive(s) / area(s);
  • service people (external and internal customer);
  • archive physical and electronic documents;
  • serving people (external and internal customer);
  • answering people (external and internal customer);
  • provide services in foreign language;
  • develop documents;
  • demonstrate personal skills;
  • manage information;
  • advise executive(s) / area(s);
  • control physical and electronic correspondence;
  • manage supplies;
  • prepare documents;
  • service people (external and internal customer);
  • elaborate documents;
  • serve people (external and internal customer);
  • providing foreign language services;
  • provide services in foreign language;
  • organizing events and travel;
  • organize events and travel;
  • serve people (external and internal customer);
  • providing services in foreign language;
  • supervise work teams;

  • Activities

    • charge reports;
    • dispatch with the executive(s) ;
    • sieve correspondence;
    • work as a team;
    • accompany executive(s) in event(s) and travel;
    • support during the event;
    • make phone calls;
    • protocol correspondence;
    • elaborate invitations and summons;
    • make appointments;
    • demonstrate proactivity;
    • manage pending issues;
    • receive correspondence;
    • quote prices;
    • choose menu;
    • survey material requirements;
    • determine file format (floppy, microfilm);
    • quote prices;
    • receive people;
    • control schedules;
    • demonstrate communication skills;
    • format documents;
    • elaborate evaluation form;
    • monitor contracts and warranties;
    • translate documents;
    • read documents;
    • demonstrate leadership spirit;
    • sort documents;
    • transcribe texts;
    • sign school documents;
    • register correspondence;
    • reserve room/location;
    • write documents;
    • formulate purchase orders;
    • supporting expatriates;
    • register documents;
    • set hours;
    • arrange tickets, accommodation and local transport;
    • update files;
    • search information and data;
    • collect signature;
    • guide people;
    • control pouch;
    • annotate information;
    • schedule team activities;
    • forward phone calls;
    • transmit messages;
    • charge actions;
    • prepare presentations;
    • elaborate school documentation;
    • empower team;
    • enter documents;
    • show patience;
    • manage conflicts;
    • clippings;
    • elaborate database;
    • translate documents;
    • evaluate the team;
    • establish a schedule of activities;
    • develop attendance list;
    • prepare presentations;
    • create attendance list;
    • demonstrate initiative;
    • prioritize appointments and phone calls;
    • provide interpreter service;
    • purchase material, equipment and furniture;
    • authorize entry/stay of visitors and third parties;
    • taking notes;
    • forward people;
    • secretariat of meetings;
    • prepare room/location;
    • sign school documents;
    • monitor team work;
    • search location;
    • support meetings;
    • elaborate spreadsheets and graphs;
    • request funds;
    • use the temporality table;
    • transmit fax;
    • secretariat meetings;
    • charge responses;
    • play documents;
    • show patience;
    • identify the nature of the document;
    • provide information;
    • identify the subject;
    • direct information;
    • check material;
    • filter phone calls;
    • hire exhibitors and speakers;
    • cancel appointments;
    • demonstrate discretion;
    • adapt storage space;
    • take dictations;
    • establish team assignments;
    • demonstrate a sense of organization;
    • adapt to change;
    • adapt to change;
    • support expatriates;
    • provide legal documentation for the executive (passport, visas);
    • fulfill orders and requests;
    • archive correspondence;
    • synthesize texts in a foreign language;
    • select personnel;
    • keep the database up to date;
    • checklist;
    • demonstrate rhetorical skills;
    • create reports;
    • review translations;
    • demonstrate dynamism;
    • answering phone calls;
    • forward certificates;
    • disclose information;
    • monitor entry and exit times;
    • confirm attendance;
    • manage stress;
    • work as a team;
    • track processes;
    • overcoming adverse situations;
    • control deadlines;
    • ciceronar visits;
    • writing documents in a foreign language;
    • consult professionals from other areas;
    • send correspondence;
    • hire third-party services;
    • type documents;
    • providing special service to authorities and differentiated customers;
    • play documents;
    • order material;
    • forward documents;
    • elaborate minutes;
    • make clippings;
    • manage files;
    • provide special service to authorities and differentiated customers;
    • manage the executive's agenda(s) ;
    • sort documents;
    • elaborate accountability;
    • work under pressure;
    • elaborate attendance list;
    • send invitation or summons;
    • demonstrate sensitivity;
    • providing equipment, materials and support services;
    • demonstrate proactiveness;

    Sectors that hire Secretarial technologist the most in the job market

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